+44 (0)1295 278 216


Privacy Policy

1. Introduction

This privacy statement explains the reason for the processing, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data (the right to access, rectify, block etc.).

Samui Design & Management Ltd (Samui) is committed to protecting and respecting your privacy. As this service/application collects and further processes personal data, Regulation (EC) N°45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. Why do we process your data?

Purpose of the processing operation: the Samui collects contributions on a specific topic and, eventually, publishes them through different means (the Internet, publications, social media, meetings etc.).

Personal data collected in this context may become part of a database with the purpose of facilitating the interaction between the project team and its stakeholders in their areas of interest. A specific notification should cover this processing.

If data subjects do not wish to be included in this database, they can address themselves to the Data Controller (see below).

Lawfulness of the processing operation:

The processing operations of personal data in the context of consultations are necessary and lawful under article 5 (a) of Regulation (EC) 45/2001.

Stakeholders and the public at large send their contributions to public consultations on a voluntary basis (Art. 5(d) Regulation 45/2001).

3. Which data do we collect and process?

Only data necessary for the management of the business can be collected and processed, namely: title, first name, family name, organisation, department/service, organisation's geographic area of activity, street and number, country, postal code, city, phone, fax, e-mail address, social media address, data subject's categories they represent, language, age group and contribution.

Personal data can be published following the Consultation but an opt-out option is provided for in the Privacy Statement.

The data are given by data subjects on a voluntary basis. No data fields fall under article 10.

4. How long do we keep your data?

Samui only keeps the data for as long as follow-up actions to the business are necessary with regard to the purpose(s) of the processing of personal data.

All personal data will be deleted from databases 1 year after the last action in relation to the company.

Reports containing personal data will be archived according to the European Commission's legal framework

5. How do we protect your data?

All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored on the servers of the company website hosting organisation and developing organisation, the operations of which abide by the European Commission’s security decision of 16 August 2006 [C(2006) 3602] concerning the security of information systems used by European Commission projects;

6. Who has access to your data and to whom is it disclosed?

Samui, if any.

Some of the personal data could be published on the Internet.

7. What are your rights and how can you exercise them?

According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify, block or delete it in case the data is inaccurate or incomplete. You can exercise your rights by contacting the data controller, using the contact information given at point 8 below.

8. Contact information

If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller using the following contact information:

The Data Controller:

Samui Design & Management Ltd
Phone +44 (0)1295 278 216
e-mail: admin@samui.co.uk 

News & Events ...



Launch of the FLOODrisk2020 virtual conference gateway

After much deliberation and following the latest international situation with regards to COVID19, The FLOODrisk organising committee, of which Samui is a member, recently announced that the FLOODrisk2020 European Conference on Flood Risk Management will be conducted from 21st to 25th June 2021 entirely virtually.




20th Anniversary

Today marks the 20th Anniversary of Samui Design & Management Ltd. We are proud of having served our many clients large and small for over 20 years.




Grants available for Oxfordshire SMEs

In response to the unprecedented challenges that Oxfordshire’s small businesses are facing as a result of COVID-19, OxLEP is offering grants to local SMEs via the Business Resilience Fund and eScalate Grant Scheme.




How to stay in touch with your customers during lockdown

Your customers may be in lockdown and not able to 'visit' your premises and you and your co-workers may be working from home right now, but this shouldn't stop you from staying in touch with them, do business with them and remain at the forefront of their minds.




What to do if you have to postpone your event

The Covid19 pandemic has resulted in many events, large and small, being postponed by months, sometimes years. This can leave you, the organisers, anxious, but there are a number of things that you can do to make the most of this difficult situation:




FLOODrisk2020 conference postponed till 21-25 June 2021

We have been monitoring the COVID-19 pandemic, for some time, and the organising committee would like to announce their decision to postpone FLOODrisk2020 until 21st-25th June 2021. This has not been an easy decision to make but there have been 2 main factors behind this decision.




New website launched

The new Samui Design & Management website has now been launched.




FLOODrisk2020 COVID-19 update

We are obviously aware of the COVID-19 pandemic and will be monitoring health and travel developments over the coming weeks and months.




FLOODrisk2020 Programme and registration open

We are delighted to be able to announce that the programme at a glance is now live and can be found on floodrisk2020.net/programme/.